Privacy Policy

Privacy Policy

Last Updated: March 2025

At Colchester Kings RFC, Colchester Thunder RFC, and Essex Summer Scrum ("we," "our," or "us"), we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information in accordance with the General Data Protection Regulation (GDPR) and UK data protection laws.

Colchester Kings RFC, Colchester Thunder RFC, and Essex Summer Scrum are rugby clubs based in Colchester, UK, dedicated to inclusivity and community engagement. For the purposes of UK data protection laws, we act as the "data controller" for your personal information.

If you have any questions about this policy, please contact us:

• Email: colchesterkingsrfc@gmail.com
• Address:  Raven Park, Cuckoo Farm Way, Colchester CO4 5YX 
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We may collect and process the following types of personal data:

• Identity Data: Name, date of birth, and club membership details.
• Contact Data: Email address, postal address, and telephone number.
• Technical Data: IP address, browser type, time zone settings, and other relevant device data when you visit our website.
• Transaction Data: Payment details (processed securely via third-party payment providers) for event registrations, memberships, and merchandise purchases.
• Marketing and Communications Data: Your preferences in receiving updates, newsletters, and other communications from us.

We collect data through:

• Direct Interactions: When you sign up as a member, register for events, contact us, or subscribe to communications.
• Automated Technologies: We may collect Technical Data through cookies and similar tracking technologies when you use our website.
• Third Parties: We may receive data from event partners, ticketing platforms, and social media platforms if you interact with us through those channels.

We process your data for the following purposes:

• To manage club memberships and event registrations
• To provide relevant updates and communications
• To process payments securely
• To analyze website usage and improve our services
• To comply with legal obligations

We do not sell your data to third parties. However, we may share your information with service providers (e.g., payment processors, email marketing platforms) to facilitate our operations.

We implement appropriate technical and organisational measures to protect your personal data from unauthorized access, loss, or misuse. If a data breach occurs, we will notify affected individuals and relevant authorities as required by law.

Under data protection laws, you have the right to:

• Access the personal data we hold about you.
• Correct inaccurate or incomplete information.
• Request deletion of your personal data under certain conditions.
• Restrict processing of your data in certain circumstances.
• Withdraw consent for marketing communications at any time.

To exercise any of these rights, please contact us at colchesterkingsrfc@gmail.com.

We only keep your personal data for as long as necessary to fulfill the purposes outlined in this policy or as required by law. After this period, we securely delete or anonymize your data.

Our website uses cookies to enhance user experience and analyze site traffic. You can manage cookie preferences through your browser settings.

We may update this Privacy Policy from time to time. Any changes will be posted on our website, and where appropriate, we will notify you by email.

By continuing to use our services, you acknowledge that you have read and understood this Privacy Policy.

For any questions or concerns, please contact us at colchesterkingsrfc@gmail.com